|Title: Admin & HR Officer|
Location: Khorog, Tajikistan
Status: Full-time, one year contract, with the possibility to extend
Applicants: Tajik National preferred
Compensation package: Salary and package to attract best candidate
Aga Khan Education Service, Tajikistan
Aga Khan Education Service, Tajikistan (AKES, Tj) is an agency of the Aga Khan Development
Network (AKDN) working in the country since 1995. AKES, Tj is actively participating in direct
provision of education for children aged 3 to 18, facilitating the professional development of
teachers through in-service training, working collaboratively with AKDN sister-agencies and
government education institutions to support quality access in remote and rural areas, and
providing merit scholarships to students from diverse and marginalized backgrounds. In the
coming years, AKES, Tj is looking to set up new initiatives from ECD to Grade 11.
Admin & HR Officer will be responsible to assist in a wide range of essential and quality
services related to administration, logistics, procurement, secretarial and human resources, for a
growing team of AKES management and programme staff, in its central office and other units.
The responsibilities at times may also extend to support regional office staff in Dushanbe and
AKES activities in Kyrgyzstan. The incumbent will report to the Manager, Human Resources
and Administration or his/her nominee.
Administration (including logistics, procurement and secretarial functions)
Provide support to senior management in managing all external stakeholders’ visits that
include AKDN leaders, government officials, community leaders and guests visiting
AKL and other AKES programme units.
Assist in implementation of selective internal control and operating management systems
at central office and other programme units.
Take lead to look after office and other assigned areas.
Assist in review and implement of administrative, local safety and security policies.
Responsible to plan and take timely actions in proper maintenance and service of office’s
equipment, and properties including physical & moveable assets and other items.
Ensure that all official vehicles are fully and timely maintained and available to use with
an excellent condition all the times, insured, taxes and other Government dues are paid on
time, and all other related issues are addressed appropriately and on timely manner.
Responsible to maintain vehicles and other required log books appropriately and timely.
Represent AKES on various forums, meetings and events as and when nominated.
Provide support in planning, purchasing, and maintaining proper inventory records of
utilization of all capital assets and supplies including stationary and printed materials.
Manage proper records/documents of all AKES owned and rented premises and vehicles.
Supervise all cleaners and maintenance staff to ensure that entire premise and all offices
are cleaned and appropriately maintained all the times.
In coordination with IT manager, provide support to all management and academic staff
for video or skype conferencing, international calls, or use of any other communications
media for their work.
Responsible to arrange visas, permission, registration, and logistical support with
international, regional and domestic travel, transportation, and accommodation for all
management and programme staff.
Provide information by answering questions and requests to various stakeholders as and
Any other tasks as assigned by management time to time.
Assist in planning and execution of the entire process of recruitments of all staffing and
teaching positions for AKES Central Asia as and when required.
Provide full support to manage and deal with all HR matters including employee relations
and disciplines for all teachers, management staff and others.
Take lead to deal with all HR matters relating to ancillary staff members.
Assist the manager to maintain all HR records for entire work force including employees,
trainees and volunteers associated with AKES Central Asia activities, include personnel
files, labor books, contracts, leave record, loans/salary advances, disciplinary notices,
letters, memos, attendance, timesheets and any other related data or correspondences.
Assist in preparing and processing monthly payroll and other compensation activities.
Assist to rollout performance review programme in all AKES units.
Assist in all Institutional and departmental orientation programme for new employees.
Assist in planning, implementation and keeping proper and accurate record of various
training and other capacity building activities and ensure that it is readily available for
review, analysis and presentations, as and when needed.
Provide support in preparing, analyzing and maintaining all HR reports including annual,
quarterly and monthly.
Provide support in managing HRMS and preparing HR budgets.
Bachelor’s degree. Certificate/Diploma in Business or Administration from a well-known
and recognized university.
At-least 3 years relevant work experience with a professional organization.
Proficient written and verbal communication skills in all three languages i. e. English,
Tajik and Russian.
Be a person of integrity to handle confidential or sensitive information
Customer service focused with excellent interpersonal and team skills.
Confident, matured and presentable personality.
Ability to work with peoples from diverse background
Strong time management and organizational skills, ability to multi-task and give attention
Working knowledge of MS Office, Internet, Email, Skype and other ICT platforms
Motivated, hardworking, and flexible to work in changing environments, including work
after regular office hours
Eager to learn new things and ready to contribute beyond normal routine tasks
Committed to the ideals and ethos of the AKDN
All interested candidates are requested to submit a cover letter and resume via email to Ms.
Tojijahon, Manager Human Resources & Admin: tojijahon. qurbonkhonova@akdn. org or submit
hard copies to AKES office to following address: 12, Mirzonabotov Street, Khorog (Aga Khan
Lycee building) from Monday to Friday from 8 am till 5pm by September 6, 2016.
Please note that only shortlisted candidates will be acknowledged and contacted.